Travel Policy

Mission Order & Mission Agreement

The Mission Order (for employees) and Mission Agreement (for contractors) are essential documents for the smooth running of a business trip. As a working assignment, it will mention a place, a start date and conditions, by setting the rules to be followed during the trip.

The Mission Order and Agreement are appendixes of your Contract or Frame Agreement. They clarified the conditions of the Mission, defining the benefits, dates, place of work and role.

You must have a Mission Order or Agreement before requesting, making bookings or going to any business trip.

Bookings

Each mission has a specific budget agreed upon with the client, based on the requirements of the assignment.

There are different ways to arrange your travel needs — including flights, accommodation, car rental, and visa arrangements:

With Support from Aterim
Our Support Team is available to assist with any of the above arrangements. If you’d like us to take care of your bookings, please contact us via email at support@aterim.com or through our WhatsApp +353 85 715 0181.
Booking by Yourself
If you prefer to handle the bookings yourself, please make sure to follow the correct procedure.
You can find the step-by-step guide here: Booking Procedure.

In both cases, our team will help ensure that all travel components are aligned with the mission’s logistics, timing, and budget.

Per Diem

Per Diem is a defined budget tailored to each situation based on each mission needs, country, city, time of the year, etc. The Per Diem may include multiple items as follows:

Hotel
Local transport
Meals
Laundry
Excess for phone
Miscellaneous

This system is in place to avoid the lengthy process of expenses. You don't need to provide receipts or proof of payments for Per Diem.

Reimbursements

As metionned in your contracts, you may be entitle to reimbursement of expenses. You may as well have receive pre-approval from the Management team to expense other purchase made with your personal account.

If so, please refer to the section Revolut Reimbursement Process to know who to process expenses.

In some occurrences:

The customer may pay directly for some expenses (hotel, transport, etc.). In this case, it is removed from the Per Diem in the Mission Order if the Per Diem initially includes this expenses.
Aterim may pay directly for some expenses. In this case, it is removed from the Per Diem in the Mission Order if the Per Diem initially includes this expenses.
You might be provided with a Payhawk card to pay some expenses. In this case, it is removed from the Per Diem in the Mission Order if the Per Diem initially includes this expenses.

In addition, the Per Diems are paid through payroll at the same time as the salary at the end of the month, or via your invoice. If you would like to have an advance on the per diem you can request it to support.aviation@aterim.com.

Travel Documents

It is important to keep in track of your document’s due dates.

The passport must be valid for more than 6 months. In case you need to renew or replace your passport, we can provide a letter of employment.

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